Word processing software is the most widely used type of application software. It is also called a word processor. It is used to create, edit and format documents such as letters, reports, resumes, etc. Word processing is used by business organizations, government agencies, and individuals to create different documents. Some examples of word processing software are Microsoft Word, iWork Pages, and LibreOffice Writer.
Features of Word Processing
Some important features of word-processing software are as follows:
Word Wrap
The word processor automatically moves to the next line when one line is filled with text. It adjusts the text if the margins are changed.
Formatting
Word processing software provides a wide range of formatting facilities. The user can change the color, background color, size, and style of a text. The formatting can be applied to characters, paragraphs or whole pages.
Printing
Word processing software provides a printing facility. The user can print documents to get a hard copy. The Users can print the whole document or any range of pages.
Find and Replace
The Find feature is used to find a certain character, word, or phrase in the document. The Replace feature is used to find a certain character, word, or phrase In the document and replace it with another.
Spelling and Grammar
Spelling and Grammar features is used to detect and correct spelling and grammatical mistakes in the documents.
AutoCorrect
Word processing software automatically corrects many commonly misspelled words and capitalization errors with the AutoCorrect feature.
Thesaurus
This feature provides the synonyms for a word in the document. A word with the same meaning is known as a synonym.
Tables
Word processing software provides the facility of tables to organize data. A table is a collection of rows and columns. The Users can easily add rows and columns from a table without disturbing data.
Column
Word processing software allows dividing the page in the form of columns. The user can use any number of columns in the document. A page with columns looks like text in a newspaper or magazine.
Header and Footer
Word processing software provides the facility to insert headers and footers in a document. The header is the text that appears at the top of each page. Footer is the text that appears at the bottom of each page. Page numbers, company names, or dates are normally used in headers and footers.
Auto Text
The word processing software provided the feature to store text permanently for use repeatedly in documents.
Template
A template is a reformatted document that creates new documents. serves as a model to It is used to create professional letters, memos, and reports easily.
Mail Merge
Mail merge is a process of combining a form letter with the contents of the database. It is usually a name and address list. The mail merge feature makes it easy to send the same letter to a list of different people with the correct name and address printed on each letter.
Voice Recognition
Some latest word processing software provides voice recognition facilities. The user speaks into the microphone and the words are written in the document. It can also recognize different commands.
Uses of Word Processing Software for Office Work
Word processing software can be used to manage office work in the following ways:
Preparing Letters
Word processing software can be used in offices for writing letters to different officials, customers, Or government authorities. Office personnel can interact with people through letters prepared in MS Word. different
Preparing Applications
Word processing software can be used in offices to write applications to different officials or government authorities. Word processor provides many facilities to write attractive and effective applications.
Preparing Notices
Word processing software can be used in the office to prepare important notices to be issued to different employees. An organization issues different types of notices to its employees and workers.
Preparing Faxes
Word processing software can be used in the office to prepare important faxes. Fax is an important way to communicate with people. It also provides predefined styles of faxes.
Preparing Memorandums
Word processing software can be used in the office to prepare memorandums. Word processor also provides predefined styles of memorandums.
Preparing Legal Pleadings
Word processing software can be used in offices to prepare legal pleadings against different people or organizations to get your right. Word processor also provides predefined styles of legal pleadings.
Preparing Meeting Agendas
Word processing software can be used in the office to prepare agendas for different meetings. These agendas can be distributed to different members of the meeting. It also provides predefined styles of agendas.
Preparing Calendar
Word processing software can be used in the office to prepare calendars. Word processor also provides predefined styles of the calendar.
Preparing Resumes
Word processing software can be used in the office to prepare different types of resumes. People can use these resumes for jobs. Word processor also provides predefined styles of resumes.
Preparing Reports
Word processing software can be used in the office to prepare different reports. These reports are very important for making critical decisions In the office. Word processor also provides predefined styles of legal pleadings.
